What is beINvolved?
beINvolved is your hub for getting involved on campus! The site allows you to browse, learn more about, and connect with any registered student organization at IU Bloomington.
Students: Event attendance made easy.
beINvolved helps you check in to IU events, especially when you add your Event Pass to your phone's wallet.
You can also follow the steps outlined on this video:
Departments and orgs: How to track attendance
Hosting an event for your student organization or department? Check out the tips below for using Event Passes in beINvolved.
- Sign in to beINvolved.
- Click on your profile picture in the upper-right corner of the screen.
- Event Pass is the first option. Click it.
- Save your Event Pass QR Code to your Apple Wallet, Google Pay, or do a screen capture and save it to your phone. Your Event Pass QR Code is unique to you and can used at any campus event using beINvolved Event Pass Check-In.
- Download the “Campus Labs Event Check-In” app from Apple Store or Google Play and install it on your phone.
- Next, log in to beINvolved and go to the event for which you want to track attendance.
- On your phone, open the app and enter the 7-character beINvolved event access code and tap “Start Session." If your phone asks for permission to use your camera, choose “yes” because it will need the camera in order to scan event passes.
- You are now ready to start scanning your attendee’s Event Pass QR Code. Position the edges of the box over the edges of an attendee’s Event Pass. As soon as it recognizes the user, it will display a box with their basic details, including their RSVP status. Tap “Check In” to confirm the user and click “OK” to continue scanning.
- When you are finished scanning in the attendees, close your session. You can either close your app or tap on your profile picture in the top left of the screen, then select “End Session.”
Troubleshooting
- Attendee without a mobile pass?
If you come across an attendee without a mobile pass, tap No Pass? below the scanning area or select Lookup from the bottom menu. Search for the attendee by name or email, and when you find the right person, tap their name to confirm their check-in. If searching by email, you will need to enter the complete email address of the user to locate them. If the attendee is not in the system, you can add them by email if you click the plus sign in the top right of the screen, type in their email address, and submit.
- Switching between scanning passes and viewing attendee list.
At any point, you can toggle between scanning passes and the attendee list. Tap Attendees in the bottom right of the screen to view the full list of attendees. If you need to remove someone from this list, tap on their name, swipe left, then select Remove.
- Go to your event page in beINvolved.
- In the center of the page, under Event Attendance, click on “View QR Code.” Download the QR Code and attach to a PowerPoint slide. Ask attendees to scan the QR at the beginning of the event. The attendee will scan in and be prompted to sign in to beINvolved.
Departments and orgs: How to tag beINvolved events
Tagging your events properly on beINvolved is important, especially if you want them to show up on the IU Events Calendar. View the tutorials below for step-by-step guides on how to tag campus-wide events and events for Hoosier Welcome.
Campus-wide events
Hoosier Welcome events
Creating events in beINvolved
beINvolved is a vended enterprise-level software product called Anthology Engage. Anthology offers on-demand training through the Anthology Academy for all its products to help users learn how to use the many features of the product and maximize their software usage.
If you have not yet created your Anthology Academy account, visit the Anthology Academy website and click the “Sign Up” option at the bottom of the form to create your user account using your @iu.edu email address.
- Organization Management – Organization Leaders (length: 8:15)
This video will show you how to manage individual organizations in Engage and all the tools available to manage your page.
- Event Management – Organization Leader (length: 5:28)
The events tool allows you to manage your organization's events from one central location. Officers or users with access to manage the events tool have an additional set of tools when it comes to managing events, including the ability to create events, manage event attendance, and invite users to events.
- Organization Leader – Attendance Tracking (length: 3:12)
You have the ability to track event participation to see who is attending the events that your organization hosts. There are many different ways to track attendance! This video covers them all.
- Event Management – Explore Events (length: 1:59)
Searching for events to attend is simple in Engage! Log in to your site to see a full list of events. On your login page, you will see upcoming public events from organizations across campus by clicking the events page. There is also a section for events on home page for which you have personally RSVP'd.